Templates · Google Sheets

Photography Shot List & Session Planner

Plan every shoot on one printable page: the client's details, the timeline, the shot list, the gear and your to-dos, with reusable templates for each session type.

Printable shot lists
Wedding day timelines
Reusable templates

$7.00

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Photography Shot List & Session Planner in Google Sheets on a laptop, shown with sample data

What's inside

Start HereYour welcome page: a 3-step setup checklist, how the tabs fit together, a guide to every tab with clickable links, and the color legend.
Session PlannerA printable plan for one shoot: the session's details (client, phone, email, session type, package, status, date, time, location, notes), a prep status line, then the timeline, shot list, gear and to-dos.
SessionsOne row per shoot: session name, client and their phone and email, session type, shoot date and time, location, package and notes. Status (Today, Upcoming, Done) and Days Until work themselves out.
Plan ItemsEvery timeline, shot-list, gear and to-do item. An item belongs to one session, or is a reusable template for a session type. Starter templates for Wedding, Family, Newborn and Listing Photos are included.
SettingsSet up once: your business name, business mode, the day your week starts, and your session-type lists.

A closer look

One printable page per shoot: Pick a session: its details, timeline, shot list and to-dos fill in. (Session Planner, sample data)

Wedding day timelines: Type the times in any order: the Session Planner sorts them. (Session Planner, sample data)

Shot lists and gear lists: Must-have shots in your order, and the gear to pack. (Session Planner, sample data)

Templates by session type: Build a template once. Every session of that type uses it. (Session Planner, sample data)

Every shoot at a glance: Today, upcoming and done, with the days until each shoot. (Session Planner, sample data)

Screenshots show the Sample copy with made-up data.

Get set up in minutes

Open your copy's Start Here tab.
Settings: your business name and mode.
Plan Items: tweak the starter templates (Wedding, Family, Newborn, Listing Photos).
Sessions: add your next shoot, then open Session Planner and print it.

Good to know

Google Sheets: you need a free Google account. This isn't an Excel file.
Works in any browser on a computer, tablet or phone. Setup is easiest on a computer.
Nothing to install: no add-ons, no scripts.
You get a ready-to-use copy plus a Sample copy filled with example data, and a step-by-step PDF guide.

Want it all connected?

The Photographer Business Command Center includes the Session Planner plus clients, jobs, payments, pricing, bookkeeping, invoices and more, in one file.

See the Command Center · $29.99